LATE ITEM AGENDA
March 26, 2014
DEPARTMENT OF HEALTH AND HUMAN SERVICES
#A. Authorize the Department of Health and Human Services, Office of Information Services, to enter in a sole source, amendment (Amendment 6) to an existing contract (Purchase Order # 700073) with Xerox State Healthcare, LLC, Atlanta, GA, to develop and operate the State’s Medicaid Management Information System by increasing the price limitation by $18,806,210 from $91,719,301 to a new amount not to exceed $110,525,511 effective upon the approval of the Governor and Executive Council through March 31, 2018. This amendment expands the existing scope of services. The Governor and Executive Council approved the original contract on December 7, 2005 (Late Item #C), Amendment 1 on December 11, 2007 (Item #59), Amendment 2 on June 17, 2009 (Item #92), Amendment 3 on June 23, 2010 (Item #97), Amendment 4 on March 7, 2012 (Item #22A) and Amendment 5 on December 19, 2012 (Item #27A).
Due to the time sensitive nature of this contract, Care Management Account #7948000 is being used for this contract. A transfer of funds request is being prepared for submission to Fiscal and Governor and Council approval in April to accept and expend additional funds in Account #59520000. At which time, a request will be sent to Bureau of Accounts to move the encumbrance of this contract from Account #7948000 to 59420000.
Funds are available in State Fiscal Years 2014 and 2015 and are anticipated to be available in SFY 2016 through SFY 2018 upon the availability and continued appropriation of funds in future operating budgets with authority to adjust amounts between State Fiscal Years if needed and justified.
Source of Funds: Design, Development and Implementation phase: 90% federal funds, 10% general funds; Operations phase: 50% federal funds, 50% general funds (prior to federal certification) and 75% federal funds, 25% general funds (pending federal certification).