Vital Records Improvement Fund Advisory Committee

What is the Vital Records Improvement Fund?  

Established under RSA 5-C:15, the Vital Records Improvement Fund is for the improvement and automation of vital records at the state and local levels. The purpose of the fund is to provide revenues for the improvement of registration, certification, preservation, and management of the state’s vital records. The fund is aided by the collection of fees by New Hampshire Town and City Clerks, as well as the Division of Vital Records Administration through the issuance of certified copies of vital records, in accordance with RSA 5-C:10.  

Purpose & Charge of the Committee:  

The Vital Records Improvement Fund Advisory Committee was established to assist the Secretary of State with the administration of the fund. The advisory committee also determines the need for improvement and automation of the processing of vital records.  

Members are appointed as follows: 

• Two town clerks, appointed by the New Hampshire City and Town Clerk’s Association. 
• Two city clerks, appointed by the New Hampshire City and Town Clerk’s Association. 
• A funeral director, appointed by the New Hampshire Funeral Director’s Association. 
• A physician licensed under RSA 329 from the office of chief medical examiner, or designee. 
• A public member, who shall have a direct interest in the registration of vital records, appointed by the Secretary of State’s office. 
• The registrar of vital records, or designee. 
• A health information specialist, appointed by the New Hampshire Hospital Association. 
• The chief information officer, department of information technology, or designee. 
• The state archivist, or designee. 
• The commissioner of health and human services, or designee. 
• A representative of a local city public health agency, appointed by the commissioner of health and human services. 
• One vital records information user, who shall have a direct interest in the use and dissemination of vital records information, appointed by the commission of health and human services. 
• The secretary of state, or designee. 

2024 Meeting Dates and Location  

All meetings are held at the Archives & Vital Records Building, 9 Ratification Way, 2nd Floor Conference Room, Concord, NH. Please enter through the front door of the building; an elevator is available.  

The meeting schedule may change based upon availability of members. It is important to check this page for updates to dates and time.  

• Tuesday, February 13, 2024, 9:00AM 
• Tuesday, May 14, 2024, 9:00AM 
• Tuesday, August 13, 2024, 9:00AM  
• Tuesday, December 10, 2024, 9:00AM 

Meeting Minutes 

Meeting Minutes are produced within five business days of the meeting and marked as draft. They are finalized by a quorum of the Vital Records Improvement Fund Advisory Committee at a subsequent meeting. It is important to note that draft minutes are subject to minor alterations upon final approval.  

To request minutes, please send an email to vitalrecords@sos.nh.gov or call 603-271-4650.