GOVERNOR AND EXECUTIVE COUNCIL AGENDA
State House, Concord, New Hampshire
March 25, 2015, 10:00 a.m.
CONSENT CALENDAR AGENDA
#1 MOP 150, I, B (1): Expenditure Approvals
STATE TREASURY
#A. Authorize to issue a warrant from funds not otherwise appropriated in the amount of $36,333 and the State Treasurer to issue checks in the amount of $36,333.20 to the rightful owners of abandoned or unclaimed funds.
#2 MOP 150, I, B (2): Approval of Acceptances
DEPARTMENT OF JUSTICE
#A. Authorize to accept a donation of morning refreshments (coffee, fruit and bagels) with an approximate value of $1,734 from Comcast for a training entitled “Human Trafficking for State Prosecutors” to be held April 16-17, 2015 at a Comcast administration building in Manchester, NH.
NEW HAMPSHIRE VETERANS HOME
#B. Authorize Margaret D. LaBrecque, Commandant of the Veterans Home to attend the 61st annual US Army War College National Security Seminar to be held May 31, 2015 through June 4, 2015 at the Carlisle Barracks, PA. (2)Further authorize to accept complementary seminar from the Department of the Army, US Army War College and Carlisle Barracks including admission to the seminar discussions and accommodations not to exceed $1,500.
#3 MOP 150, I, B (3): Reports and Findings
DEPARTMENT OF ADMINISTRATIVE SERVICES
#A. Authorize to accept and place on file the Division of Personnel’s 63rd Annual Report for FY 2014.
DEPARTMENT OF ADMINISTRATIVE SERVICES
#B. Authorize to accept and place on file the Report and Findings of Councilor Colin Van Ostern with regard to a certain project in participation with Proctor Academy, Andover, NH.
DEPARTMENT OF ADMINISTRATIVE SERVICES
#C. Authorize to accept and place on file the Report and Findings of Councilor Christopher Sununu with regard to a certain project in participation with Exeter Hospital Inc., Exeter, NH.
DEPARTMENT OF TRANSPORTATION
#D. Authorize to accept and place on file the Bureau of Mechanical Services’ Monthly Equipment Acquisition Plan Status report for the period ending February 28, 2015.
#4 MOP 150, I, B (4): Nominations, Confirmations and Appointments
THE ADJUTANT GENERAL’S DEPARTMENT
#A. Authorize the confirmation of Captain Shelly M. Landry, South Berwick, ME, for promotion to the rank of Major, NH Air National Guard.
THE ADJUTANT GENERAL’S DEPARTMENT
#B. Authorize the confirmation of Captain Sherri L. Pierce, Barrington, NH, for promotion to the rank of Major, NH Air National Guard.
THE ADJUTANT GENERAL’S DEPARTMENT
#C. Authorize the confirmation of Major Brian R. Jusseaume, Stratham, NH, for promotion to the rank of Lieutenant Colonel, NH Air National Guard.
DEPARTMENT OF JUSTICE
#D. Authorize to appoint Christopher G. Aslin as an Assistant Attorney General at a salary of $69,000. Effective March 25, 2015 to July 17, 2018.
#5 MOP 150, I, B (5): Other Items
DEPARTMENT OF JUSTICE
#A. Authorize to amend a subgrant in the amount of $368,871 to the NH Board of Pharmacy Drug Monitor Program (originally approved by G&C on 10-16-13, item #41), from the Harold Rogers Prescription Drug Monitoring Program Grant Award, by extending the end date from March 31, 2015 to March 31, 2016. No Additional Funds. 100% Federal Funds.
DEPARTMENT OF JUSTICE
#B. Authorize to amend subgrants in the amount of $85,835 to the subgrantees as detailed in letter dated March 3, 2015 (originally approved by G&C on 7-2-14, item #16), from the Federal Fiscal Year 2011 US Department of Justice, Office of Juvenile Justice and Delinquency Prevention; Enforcing Underage Drinking Laws Block Grant Programs, by extending the end date from March 31, 2015 to June 30, 2015. (2)Further authorize to amend subgrants totaling $12,000 to the subgrantees as detailed in letter date March 3, 2015, originally approved by G&C on 1-14-15, item #35), from Federal Fiscal Year 2011 EUDL, by extending the end date from March 31, 2015 to June 30, 2015. No Additional Funding. 100% Federal Funds.
OFFICE OF ENERGY AND PLANNING
#C. Authorize to amend the sole source contract agreement with Community Action Program Belknap-Merrimack Counties Inc., Concord, NH (originally approved by G&C on 9-17-14, item #34), for the federal Weatherization Assistance Program, by extending the end date from March 31, 2015 to June 30, 2015. No Additional Funding. 100% Federal Funds.
OFFICE OF ENERGY AND PLANNING
#D. Authorize to amend the sole source contract agreement with Tri-County Community Action Program Inc., Berlin, NH (originally approved by G&C on 9-17-14, item #30), for the Federal Weatherization Assistance Program, by extending the end date from March 31, 2015 to June 30, 2015. No Additional Funding. 100% Federal Funds.
OFFICE OF ENERGY AND PLANNING
#E. Authorize to amend the sole source contract agreement with Southern NH Services Inc., Manchester, NH (originally approved by G&C on 9-17-14, item #32), for the Federal Weatherization Assistance Program, by extending the end date from March 31, 2015 to June 30, 2015. No Additional Funding. 100% Federal Funds.
REGULAR AGENDA
DEPARTMENT OF HEALTH AND HUMAN SERVICES
Bureau of Facilities and Assets Management
#6 Authorize to enter into a sole source extension to an existing lease with 75 New Hampshire LLC, c/o James J. Horne, CPManagment Inc., Exeter, NH (originally approved by G&C on 12-9-09, item #79), for continued occupation by the Seacoast District Office, by increasing the price in the amount of $498,378.72 to $2,959,059.12 from $2,460,680.40 and by extending the term from March 31, 2015 to March 31, 2016. 60% General, 40% Federal Funds.
Bureau of Homeless and Housing Services
#7 Authorize to enter into a sole source agreement with Southwestern Community Services Inc., Keene, NH, to provide Transitional Housing services to homeless individuals in an amount not to exceed $84,666. Effective April 1, 2015 or upon G&C approval, whichever is later, through March 31, 2016. 100% Federal Funds.
Division for Children, Youth & Families
#8 Authorize to enter into agreements with the vendors as detailed in letter dated February 12, 2015, to provide Juvenile Detention Alternative Initiative Services to court involved youths in an amount not to exceed $56,250. Effective upon G&C approval through June 30, 2016. 100% General Funds.
Office of Medicaid Business and Policy
#9 Authorize to continue an increase in hourly rate by 30% for recruitment and retention purposes for the Pharmaceutical Service Specialist classification, (originally approved by G&C on 6-5-13, item #85). Effective upon G&C approval through February 26, 2017.
Division of Public Health Services
#10 Authorize to enter into an agreement with the JSI Research and Training Institute Inc., d/b/a Community Health Institute, Bow, NH, to develop, manage and evaluate a media campaign that targets adults at risk for type 2 diabetes, statewide, in an amount not to exceed $223,988. Effective upon G&C approval through June 30, 2016. 100% Federal Funds.
#11 Authorize to establish a list of dentists, with the ability to expand said list to include additional interested dental contractors to provide necessary dental treatment for clients enrolled in the NH Ryan White CARE Program. No maximum client for service volume is guaranteed. Accordingly, the price limitation among all agreements is $100,000 each State Fiscal Year for a total of $200,000. Effective upon G&C approval through June 30, 2016. 100% Other Funds.
Bureau of Elderly & Adult Services
#12 Authorize to exercise a renewal option to an existing sole source agreement with Community Action Program Belknap-Merrimack Counties Inc., Concord, NH, (originally approved by G&C on 6-18-14, item #107), to provide Senior Companion services, by increasing the price by $37,500 from $30,000 to $67,500, and by extending the completion date from June 30, 2015 to September 30, 2016. 100% General Funds.
Bureau of Community Based Military Programs
#13 Authorize to enter into an agreement with Easter Seals NH, Manchester, NH, to provide Outreach, Education and Training services that will benefit NH veterans, service members and their families, in an amount not to exceed $1,300,000. Effective upon G&C approval through June 30, 2016. 100% Federal Funds.
Bureau of Drug and Alcohol Services
#14 Authorize to enter into an agreement with the vendors as detailed in letter dated February 18, 2015, for the provision of the Screening, Brief Intervention, and Referral to Treatment Services, in an amount not to exceed $337,172. Effective upon G&C approval through June 30, 2015. 100% Federal Funds.
New Hampshire Hospital
#15 Authorize to enter into an agreement with the Carrier Corporation, Canton, MA, for the provision of inspections, maintenance, and repairs for two “Carrier 23XL R22 Screw Chillers” located in the Acute Psychiatric Services building of the NH Hospital, in an amount not to exceed $26,000. Effective upon G&C approval through June 30, 2017. 29% Federal, 66% General, 5% Other Funds.
DEPARTMENT OF TRANSPORTATION
#16 Authorize the Bureau of Right of Way to transfer a 0.6 +/- of an acre parcel of State owned land located along US Route 3, and also release two obsolete drainage easements located in the Town of Hooksett to MRAC LLC, in order to complete a Right of Way agreement, as part of the Hooksett 12537A project. Effective upon G&C approval. No Cost.
#17 Authorize the Bureau of Right of Way to sell a 3.5 +/- acre parcel of State owned land located on the easterly side of US Route 3 in the Town of Bedford to Marc Grondahl or assigns for $250,000 plus a $1,100 Administrative fee. (2)Further authorize to compensation KW Commercial from the proceeds of the subject sale in the amount of $15,000 for real estate services. Effective upon G&C approval. The net proceeds are $235,000. It has been determined that his parcel was originally purchased with 81.3% Federal, and 18.7% Highway Funds.
#18 Authorize the Bureau of Transportation Systems Management and Operations to enter into a contract with Green Mountain Communications Inc., Pembroke, NH, for the purpose of providing Statewide intelligent transportation systems field-device repairs, on the basis of a single bid in the amount of $177,610. Effective upon G&C approval through June 30, 2016. 30% Highway, 26% Intra-Agency Transfers, 1% Agency Income, 43% Turnpike Funds.
#19 Authorize the Bureau of Turnpikes to transfer the amount of $139,000 from the Turnpike General Reserve Account to budget and expend revenue for maintenance expenditures that have exceeded budget expectations due to the severity of the 2014-2015 winter season. Effective upon G&C approval through June 30, 2015. 100% Turnpike Funds.
#20 Authorize the Bureau of Construction to enter into three individual agreements with the firms of Greenman-Pedersen Inc., Portsmouth; Hoyle, Tanner & Associates Inc., Manchester, NH; and Parsons Brinckerhoff Inc., Manchester, NH, in the amount of $1,950,000 each ($5,850,000 combined total) to provide on-call construction engineering and inspection services for various transportation projects statewide. Effective upon G&C approval through March 31, 2018.
#21 Authorize the Bureau of Construction to enter into a contract with Continental Paving Inc., Londonderry, NH, for 7.4 miles of pavement resurfacing on US Route 3 in Whitefield and Lancaster, on the basis of a low bid of $3,715,817.50. (2)Further authorize a contingency in the amount of $185,790.88 for payment of latent conditions, which may appear during the construction of the project. Effective upon G&C approval through July 15, 2016. 100% Federal Funds.
#22 Authorize the Bureau of Construction to enter into a contract with R.S. Audley Inc., Bow, NH, for replacing the existing concrete bridge deck on the Hooksett Toll Plaza Access Road over the I-93 Exit 11 northbound off-ramp in Hooksett, on the basis of a low bid of $539,443.90. (2)Further authorize a contingency in the amount of $26,972.20 for payment of latent conditions, which may appear during the construction of the project. Effective upon G&C approval through October 2, 2015. 100% Turnpike Funds.
#23 Authorize the Bureau of Construction to enter into a contract with Annseal Inc., Johnson City, NY, for approximately 74 miles of crack sealing treatment throughout the State, on the basis of a low bid of $733,719. (2)Further authorize a contingency in the amount of $36,685.95 for payment of latent conditions, which may appear during the construction of the project. Effective upon G&C approval through August 28, 2015. 100% Federal Funds.
#24 Authorize the Bureau of Environment to enter into three individual agreements with the firms of Cardno ATC, Manchester, NH; Golder Associates Inc., Manchester, NH; and Sanborn, Head & Associates Inc., Concord, NH, for on-call hazardous materials site assessment for various projects and facilities located throughout the State, in an amount not to exceed $750,000 each ($2,250,000 combined total). Effective upon G&C approval through April 30, 2018.
COMMUNITY DEVELOPMENT FINANCE AUTHORITY
#25 Authorize to award a grant to the County of Grafton, Haverhill, NH, to assist in the acquisition of land for the construction of affordable rental housing units at Gile Hill in Hanover, in the amount of $300,000. Effective March 25, 2015 through December 31, 2016. 100% Federal Funds.
OFFICE OF ENERGY AND PLANNING
#26 Authorize to enter into a memorandum of understanding with the Department of Justice, Concord, NH, for litigation assistance in pending NH Public Utilities Commission dockets, in the amount of $90,000. Effective upon G&C approval through June 30, 2016. 90% Federal, 10% Other Funds.
#27 Authorize to enter into a memorandum of agreement with the NH Department of Resources and Economic Development, Concord, NH, the NH Department of Transportation, Concord, NH, the NH Fish and Game Department, Concord, NH, and the NH Department of Environmental Services, Concord, NH, to provide $25,000 for the purposes of maintaining and improving the existing GRANIT web site, archiving and distributing agency data through the GRANIT database and providing technical support services for the development of GIS data and applications. (2)Further authorize to enter into a sole source contract amendment with the University of NH, Earth System Research Center, Durham, NH (originally approved by G&C on 6-18-14, item #5), for the GRANIT project, by increasing the amount by $5,000 from $70,000 to $75,000. Effective upon G&C approval through June 30, 2015.
THE ADJUTANT GENERAL’S DEPARTMENT
#28 Authorize to purchase property adjacent to the State Military Reservation, Concord, NH, from the Clinton W. Patten Estate in the amount of $75,524 for the purpose of extending the current fence lines in order to meet current anti-terrorism/force protection setback distances. Effective upon G&C approval. 100% Genera – Capital Funds.
DEPARTMENT OF AGRICULTURE, MARKETS & FOOD
#29 Authorize the Division of Agriculture Development to budget and expend carry forward revenue funds totaling $18,713 received from previous fiscal years to fulfill the scope of work with various grantees & contractors; to assist in the farm risk management and crop insurance, along with other marketing activities and improvements, coordinating/sponsoring risk management workshops for NH producers, and New Alerts in the Weekly Market Bulletin. 100% Other Funds – UNH Risk Management.
DEPARTMENT OF CORRECTIONS
#30 Authorize to enter into a contract amendment with Hodges Thermal Design LLC, Concord, NH (originally approved by G&C on 8-14-13, item #44), for the provision of Refrigeration Maintenance and Repair services, by increasing the amount by $55,805 from $55,805 to $111,610. Effective July 1, 2015 through June 30, 2017. 100% General Funds.
DEPARTMENT OF RESOURCES AND ECONOMIC DEVELOPMENT
#31 Authorize the Office of Workforce Opportunity to enter into a sole source memorandum of understanding with the NH Department of Education, Concord, NH, for the delivery of Workforce Innovation & Opportunity Act reemployment services for eligible youth, in the amount of $7,500,000. Effective April 1, 2015 or upon G&C approval, whichever is later, through June 30, 2019. 100% Federal Funds.
#32 Authorize the Office of Workforce Opportunity to enter into a sole source contract with Grafton County Economic Development Council, Plymouth, NH, to support a youth workforce development project; coordination of internships for 60 plus companies in the North Country, in the amount of $10,000. Effective upon G&C approval through September 30, 2015. 100% Other Funds.
#33 Authorize to accept and place on file the Division of Parks and Recreation financial report for FY 2014.
#34 Authorize the Division of Parks and Recreation, Cannon Mountain to make a sole source retroactive payment to NH Electric Motors Inc., Laconia, NH, for additional work done on the Aerial Tramway Motor DC Generator due to unforeseen issues in the original reconditioning scope of services, in the amount of $1,250. 100% Capital Funds.
NEW HAMPSHIRE FISH AND GAME DEPARTMENT
#35 Authorize to acquire a conservation easement on 188 +/- acres in Canterbury from the Law Office of Mark R. Dunn on behalf of James F. Carter and Sandra F. Carter of Canterbury, Trustees of the James F. Carter and Sandra F. Carter Irrevocable Trust in the amount of $169,750. Effective upon G&C approval through June 30, 2015. 100% Federal Funds. (2)Further authorize to deposit $15,000 in the NH Land Conservation Endowment held by the Department of Treasury for conservation easement monitoring and stewardship by the Office of Energy and Planning, Conservation Land Stewardship Program on behalf of NHFG and enabled by an MOA approved by G&C on 7-24-13, item #37. 100% Other (Wildlife Habitat) Funds. (3)Further authorize to enter into a MOA with the NH Land and Community Heritage Investment Program relative to the acceptance of a conservation easement from James F. Carter and Sandra F. Carter of Canterbury, Trustees of the James F. Carter and Sandra F. Carter Irrevocable Trust.
#36 Authorize to amend an existing contract with Fay, Spofford and Thorndike LLC, Bedford, NH, (originally approved by G&C on 7-10-13, item #69, in the amount of $50,000), for Engineering Services for the Statewide Public Access Program, by increasing the contract by $15,000 to $65,000. Effective upon G&C approval through June 30, 2015. 75% Federal, 25% Boat Access Funds.
DEPARTMENT OF ENVIRONMENTAL SERVICES
#37 Authorize to accept and expend funds in the amount of $25,000 from the Office of Energy and Planning for the purpose of funding grants for the installation of electric vehicle charging stations and vehicle idle reduction equipment. Effective upon G&C approval through June 30, 2016.
#38 Authorize to enter into a contract with ESS Group Inc., Waltham, MA, for the purpose of processing benthic macroinvertebrate samples from wetlands and conducting taxonomic identification, in the amount of $17,640. Effective upon G&C approval through June 30, 2016. 100% Federal Funds.
#39 Authorize to retroactively pay the fiscal year 2015 membership dues to the Toxics in Packaging Clearinghouse, Brattleboro, VT, in the amount of $3,000 for the period of July 1, 2014 through June 30, 2015. 100% General Funds.
#40 Authorize to enter into a lease agreement with Steels Pond Hydro Inc., for the operation of a hydroelectric power production facility at the state-owned Steels Pond Dam in Antrim, with an estimated revenue from rent of $900,000. Effective upon G&C approval through a period of 50 years.
#41 Authorize a loan agreement with the City of Franklin, NH, in the amount not to exceed $765,000 to finance water system improvements. Effective upon G&C approval. 100% Drinking Water State Revolving Loan Fund Repayment Funds.
#42 Authorize to enter into an agreement with the University of NH, to complete the Great Bay Estuary Municipal Bioretention Education, Resource Development and Implementation, Phase II, in the amount of $131,000. Effective upon G&C approval through November 30, 2016. 100% Federal Funds.
DEPARTMENT OF EDUCATION
#43 Authorize the Division of Career Technology and Adult Learning, Bureau of Vocational Rehabilitation to enter into a lease agreement with Haverford Hathaway LLC, Exeter, NH, for space comprised of 7,004 gross square feet, in Manchester, NH, for a total cost of $1,373,481. Effective March 31, 2015 through June 30, 2025. 14% State, 86% Federal Funds.
#44 Authorize to retroactively hold Quarterly Meeting for SWIFT, Focus Priority, SIG as well as Title I Schools on Tuesday, October 7, 2014 at the Grand Summit Hotel and Crown Club at Attitash, Bartlett, NH, for a total meeting cost not to exceed $8,459.52. Effective October 6-7, 2014. 100% Federal Funds.
#45 Authorize to retroactively pay the State Consortium on Educator Effectiveness of the Council of Chief State School Officers, annual dues in the amount of $18,500. Effective July 1, 2014 through June 30, 2015. 100% Other Funds.
#46 Authorize to retroactively secure the membership to The Council for the Accreditation of Educator Preparation, Washington, DC, in the amount of $4,291.81. Effective July 1, 2014 through June 30, 2015. 100% Other Funds.
#47 Authorize to retroactively pay the National Association of State Directors of Teacher Education & Certification, Whitinsville, MA, annual dues in the amount of $4,000. Effective July 1, 2014 through June 30, 2015. 100% Other Funds.
#48 Authorize to amend a contract with Richard J. Farrell, Nashua, NH, (originally approved by G&C on 9-18-13, item #54), to provide additional investigative services regarding complaints of educator misconduct necessitated by passage of RSA 126, by increasing the price by $5,000 from $99,100 to $104,100. Effective upon G&C approval through June 30, 2015. 100% Other Funds.
DEPARTMENT OF SAFETY
#49 Authorize the Division of Administration to retroactively pay annual membership dues to the Federation of Tax Administrators, Washington, DC, in the amount of $5,897. Effective July 1, 2014 through June 30, 2015. 100% Highway Funds.
#50 Authorize the Division of State Police to retroactively pay the American Society of Crime Lab Directors Laboratory Accreditation Board, Garner, NC, in the amount of $5,950 for the annual fee to continue the Forensic Laboratory’s accreditation certificate program for the period of January 1, 2015 through December 31, 2015. 100% Agency Income.
#51 Authorize the Division of Fire Safety to retroactively enter into a memorandum of understanding with the Division of Fire Standards and Training and Emergency Medical Services, for the continued statewide hazardous material required training, in the amount of $50,000. Effective October 1, 2014 through September 30, 2015. 100% Federal Funds.
#52 Authorize the Division of Homeland Security and Emergency Management to amend a grant agreement with Cheshire County Sheriff’s Office (originally approved by G&C on 5-8-14, item #85), for the purchase of a three-year support package (warranty) for the server and backup system purchased with the original grant, by increasing the amount by $1,673 from $23,264 to $24,937. Effective upon G&C approval through September 30, 2015. 100% Federal Funds.
DEPARTMENT OF JUSTICE
#53 Authorize to accept and expend a $1,000 stipend from the Massachusetts College of Pharmacy and Health Sciences, Boston, MA, for a student interning in the Office of the Chief Medical Examiner. Effective upon G&C approval through June 30, 2015. 100% Agency Income.
#54 Authorize to enter into a subgrant totaling $28,379 with the Department of Safety, utilizing funds from the Federal Fiscal Year 2014 Paul Coverdell National Forensic Science Improvement Act Grant Program for the purpose of supporting activities in the NH State Police Forensic Crime Lab. Effective upon G&C approval through September 30, 2015. 100% Federal Funds.
#55 Authorize to enter into a subgrant, totaling $6,500 with the Manchester Police Department, utilizing funds from the Federal Fiscal Year 2011 US Department of Justice Office of Juvenile Justice and Delinquency Prevention; Enforcing Underage Drinking Laws Block Grant Program for the purpose of increased enforcement of NH’s underage drinking laws. Effective upon G&C approval through June 30, 2015. 100% Federal Funds.
DEPARTMENT OF ADMINISTRATIVE SERVICES
#56 Authorize to enter into a contract with W.B. Mason Co Inc., Brockton, MA, for Janitorial Supplies, with a price limitation of $4,950,000. Effective upon G&C approval through January 31, 2018, with the option to renew for one additional two year term.
TABLED ITEMS
DEPARTMENT OF ADMINISTRATIVE SERVICES (Tabled at G&C Meeting 3-13-15)
#42 TABLED – The Governor and Council on motion of Councilor Wheeler, seconded by Councilor Sununu, and with Councilors Van Ostern and Pappas voting no, voted to table the request to authorize a new chapter of the Manual of Procedures, DAS MOP 1625 (“Procurement Cards”). Effective upon G&C approval.