NOTARIES PUBLIC

  •  NOTARY PUBLIC LAW - RSA 455  and Uniform Law on Notarial Acts - RSA 456-B  

    The Notary Public and Justice of the Peace Manual is available on-line or by contacting the Secretary of State's Office at 603-271-3242 

    REQUIREMENTS AND APPLICATION 

    • Every person applying to become a notary public must be a resident of New Hampshire. 
    • You must be at least 18 years of age. 
    • The applicant must sign a written statement under oath as to whether he/she has ever been convicted of a crime that has not been annulled by a court, other than minor traffic violations. 
    • Two notaries public and one registered voter of New Hampshire must endorse the application for appointment. 
    • The applicant must complete a State Police Records form. 
    • The fee is $75 for a 5-year commission. 
     

    PROCEDURE FOR APPLYING 

    • The application is obtained from the Secretary of State’s Office.  You may request an application the following ways:  Call 271-3242 OR mail your request in writing to the Secretary of State’s Office, 107 North Main Street, State House Room 204, Concord, N.H. 03301 OR email your request to elections@sos.nh.gov OR download the NEW APPLICATION and CRIMINAL RECORDS RELEASE FORM.  DO NOT use this form as a renewal.  See below for renewal information. 
    • Complete the application and the State Police criminal record release form and return them both to the Secretary of State’s Office with the $75 fee. 
    • Your request will be treated as follows: 
    • The State Police criminal record release form will be submitted to the Department of Safety. 
    • Your application will be submitted to the Governor and Executive Council for nomination. 
    • Your application will be submitted to the Governor and Executive Council for appointment. 
    • This process will take 8-10 weeks. 

     

    AFTER COMMISSIONED BY GOVERNOR AND EXECUTIVE COUNCIL 

    • Your commission as a notary public will be for 5 years from the date the Governor and Council confirm your appointment.  The date of appointment will be indicated on your commission. 
    • Within a week after appointment, you will receive your commission, oath, index card, Notary Public Manual and other information from the Secretary of State’s Office. 

    You must: 

    • Sign and take your oath of office in the presence of two notaries public OR two justices of the peace OR one notary public and one justice of the peace.  Those who sign your oath should also sign your commission. 
    • Return the oath to the Secretary of State’s Office as soon as possible.  Unless we have your oath on file, we cannot certify that you are qualified as a notary. 
    • Keep the commission for your records. 
    • Sign the index card as required and mail it to the Superior Court of the county in which you reside. 

     

    NOTARY SEAL 

    All acknowledgements made by you as a notary public shall be either under an official seal or an official rubber stamp. 

    • The official seal shall have the following information printed on it: 
      • Name of the Notary 
      • The words “Notary Public” 
      • The words “New Hampshire” 
      • A separate rubber stamp should carry the expiration date of the notary public’s commission. 
       
    • The official rubber stamp shall have the following information printed on it: 
      • Name of the Notary 
      • The words “Notary Public” 
      • The words “New Hampshire” 
      • The expiration date of the notary public’s commission. 
       

      AUTHORIZED NOTARIAL ACTS (RSA 456-B) 

    • Acknowledgements 
    • Oaths and affirmations 
    • Jurats 
    • Depositions 
    • Copy Certifications 
    • Witnessing or attesting signatures 
    • Protests 

     

    FEES 

    • A fee of no more than $10.00 can be collected for each oath, witness, service or certification, except that: 
    • For depositions, a fee of $5.00 but not more than $50.00 may be collected.  The fee is based upon the amount that the notary feels is sufficient payment for his/her services.  The notary is also entitled to .20/mile when traveling to swear in witnesses. 
    • No fees are allowed for administering and certifying oaths of office of town officers. 

     

    HOW DO I RENEW MY NOTARY PUBLIC COMMISSION? 

    • The renewal process is the same as the process you completed for your initial commission. 
    • A renewal application will be mailed to you approximately 3 months prior to the date your current commission is due to expire.  Renewal applications ARE NOT available on-line. 
    • If you move during the 5 years of your commission (or change your name) and do not notify the Secretary of State’s Office, your renewal form will not reach you. 

     

    RECORDS 

    • Although the law does not require notaries to keep a journal of their notarial acts, it is recommended by the National Notary Association that you do so.